How to use Microsoft 365 Copilot? A User-Friendly Guide

Introduction – How to use MS 365 Copilot

How to use Microsoft 365 Copilot? A User-Friendly Guide

Microsoft 365 Copilot is an innovative tool designed to assist you in your daily work with Microsoft Office applications. Whether you’re a beginner or an experienced user, Copilot can help you become more productive by providing helpful suggestions, automating tasks, and offering personalized recommendations. In this article, we will guide you through the process of using Microsoft 365 Copilot, ensuring you make the most out of this powerful assistant.

Step 1: Enabling Microsoft 365 Copilot: To start using Copilot, you need to make sure it’s enabled in your Microsoft 365 settings. Here’s how:

  1. Open any MS Office application (such as Word, Excel, or PPT).
  2. Click on the “File” tab in the top-left corner.
  3. Select “Options” from the dropdown menu.
  4. In the options window, choose “General” from the left-hand sidebar.
  5. Scroll down until you find the “User Interface Options” section.
  6. Check the box next to “Enable Microsoft 365 Copilot.”
  7. Click “OK” to save your changes.

Step 2: Exploring Microsoft 365 Copilot Features: Once Copilot is enabled, you can start exploring its features and benefits. Here are a few key functionalities that Copilot offers:

  1. Smart Suggestions: Copilot provides intelligent suggestions as you work, helping you create better content and enhance your productivity. It can suggest relevant phrases, correct grammar and spelling errors, and even propose alternative sentence structures.
  2. Task Automation: Copilot can automate repetitive tasks, saving you time and effort. For example, if you often need to create tables or charts in Excel, Copilot can generate them for you based on your data.
  3. Personalized Recommendations: Over time, Copilot learns from your usage patterns and adapts to your work style. It can offer personalized recommendations tailored to your specific needs, making your workflow more efficient and effective.

Step 3: Interacting with Copilot: To make the most of Copilot, it’s important to know how to interact with it. Here’s how you can engage with Copilot within your Microsoft Office applications:

  1. Text Suggestions: As you type, Copilot will provide suggestions in a gray box. To accept a suggestion, press the Tab key. If you prefer not to use a suggestion, simply continue typing.
  2. Task Automation: Copilot can automate tasks based on your context. For example, if you type “Create a table,” Copilot will generate a table for you. If you find Copilot’s automation suggestions helpful, accept them by pressing the Enter key.
  3. Disabling Copilot for a Moment: If you want to temporarily disable Copilot’s suggestions, you can press the Esc key. This will stop Copilot from providing suggestions until you enable it again.

Step 4: Fine-tuning Copilot Settings: Microsoft 365 Copilot allows you to customize its behavior according to your preferences. Here’s how you can access and adjust Copilot settings:

  1. Open any Microsoft Office application.
  2. Click on the “File” tab in the top-left corner.
  3. Select “Options” from the dropdown menu.
  4. Choose “Advanced” from the left-hand sidebar.
  5. Scroll down to the “Editor Options” section.
  6. Here, you can customize various Copilot settings, such as turning off specific types of suggestions or adjusting the level of assistance provided.


Microsoft 365 Copilot is a valuable tool that can significantly enhance your productivity and efficiency when using Microsoft Office applications. By following the steps outlined in this guide, you can enable Copilot, explore its features, interact with it effectively, and even fine-tune its settings to suit your individual needs. Whether it’s providing smart suggestions, automating tasks, or offering personalized recommendations, Copilot is there to assist you every step of the way.

Remember, Copilot is designed to learn from your usage patterns, so the more you use it, the better it becomes at understanding your work style and providing relevant assistance. Don’t be afraid to experiment and see how Copilot can help streamline your workflow.

However, it’s important to note that Copilot is an AI assistant and not a substitute for your own expertise. While it can offer suggestions and automate certain tasks, it’s always essential to review and validate its recommendations to ensure accuracy and suitability for your specific needs.

Lastly, Microsoft regularly updates and improves its products, including Copilot. It’s a good idea to stay informed about new features and enhancements by visiting the Microsoft website, reading release notes, or keeping an eye on relevant announcements. In conclusion, Microsoft 365 Copilot is a powerful tool that can make your work with Microsoft Office applications more efficient and productive. By enabling Copilot, exploring its features, interacting with it effectively, and fine-tuning its settings, you can unlock its full potential and enjoy a smoother and more streamlined experience. Embrace the assistance of Copilot and let it support you in achieving your tasks with ease.

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