Top 50 Exchange Online Mailbox Management Command for Admins

As an administrator, managing Exchange Online mailboxes can be a key responsibility. PowerShell provides a robust set of commands to manage Exchange Online mailboxes. In this article, we will go through exchange online mailbox management command for managing Exchange Online mailboxes.

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Here are the list of exchange online mailbox management command

1. Connect to Exchange Online: Before you can run any Exchange Online PowerShell commands, you need to connect to your Exchange Online organization using the following command:

Replace <UPN> with the user principal name of the account that has permission to manage Exchange Online.

2. Get Mailbox Information: To get information about a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get information for.

3. Get Mailbox Statistics: To get statistics for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get statistics for.

4. Get Mailbox Permissions: To get a list of permissions for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get permissions for.

5. Remove Mailbox Permissions: To remove a specific permission from a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox, <UserName> with the name of the user you want to remove the permission for, and <Permission> with the specific permission you want to remove.

6. Set Mailbox Quota: To set a mailbox quota for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox, and <Size> with the desired quota size (e.g. 1GB, 2GB, etc.).

7. Disable Mailbox: To disable a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to disable.

8. Enable Mailbox: To enable a disabled mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to enable, and <Alias> and <EmailAddress> with the desired values for the mailbox alias and primary SMTP address.

These are just a few of the many PowerShell commands available for managing Exchange Online mailboxes.

9. Set Mailbox Retention Policy: To set a retention policy for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox, and <PolicyName> with the name of the retention policy you want to apply.

10. Get Mailbox Folder Permissions: To get a list of permissions for a specific mailbox folder, use the following command:

Replace <UserEmail> with the email address of the mailbox, and <FolderName> with the name of the folder you want to get permissions for.

11. Add Mailbox Folder Permission: To add a specific permission to a mailbox folder, use the following command:

Replace <UserEmail> with the email address of the mailbox, <FolderName> with the name of the folder you want to add permissions for, <UserName> with the name of the user you want to add the permission for, <Permission> with the specific permission you want to add, and <InheritanceType> with the type of inheritance you want to apply.

12. Set Mailbox Litigation Hold: To set litigation hold for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox, and <Duration> with the duration you want to set for the litigation hold.

13. Get Mailbox Forwarding: To get the forwarding settings for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get forwarding settings for.

14. Set Mailbox Forwarding: To set forwarding for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set forwarding for, and <EmailAddress> with the email address you want to forward the messages to.

15. Get Mailbox Calendar Permissions: To get a list of permissions for a specific mailbox calendar, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get calendar permissions for.

16. Add Mailbox Calendar Permission: To add a specific permission to a mailbox calendar, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to add calendar permissions for, <UserName> with the name of the user you want to add the permission for, <Permission> with the specific permission you want to add, and <InheritanceType> with the type of inheritance you want to apply.

17. Remove Mailbox Calendar Permission: To remove a specific permission from a mailbox calendar, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to remove calendar permissions from, <UserName> with the name of the user you want to remove the permission for, and <Permission> with the specific permission you want to remove.

18. Set Mailbox AutoReply: To set an automatic reply for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the automatic reply for, <StartDate> with the start date for the automatic reply, <EndDate> with the end date for the automatic reply, <InternalMessage> with the message you want to send to internal recipients, and <ExternalMessage> with the message you want to send to external recipients.

19. Get Mailbox Permissions: To get a list of permissions for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get permissions for.

20. Add Mailbox Permission: To add a specific permission to a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to add permissions for, <UserName> with the name of the user you want to add the permission for, <Permission> with the specific permission you want to add, and <InheritanceType> with the type of inheritance you want to apply.

21. Remove Mailbox Permission: To remove a specific permission from a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to remove permissions from, <UserName> with the name of the user you want to remove the permission for, and <Permission> with the specific permission you want to remove.

22. Get Mailbox Size: To get the size of a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get the size of.

23. Get Mailbox Folder Size: To get the size of a specific folder in a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get the folder size for, and <FolderScope> with the specific folder you want to get the size of.

24. Export Mailbox to PST: To export a specific mailbox to a PST file, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to export, and <FilePath> with the path and file name where you want to save the PST file.

25. Import Mailbox from PST: To import a specific mailbox from a PST file, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to import, <FilePath> with the path and file name of the PST file, and <TargetFolder> with the target folder for the imported mailbox data.

26. Get Mailbox Permissions for Specific User: To get a list of mailboxes that a specific user has permissions to, use the following command:

Replace <UserName> with the name of the user you want to check for mailbox permissions.

27. Get Shared Mailboxes: To get a list of all shared mailboxes in your organization, use the following command:

This command uses the Where-Object cmdlet to filter the results and only return mailboxes where the RecipientTypeDetails property is set to “SharedMailbox”.

28. Convert User Mailbox to Shared Mailbox: To convert a user mailbox to a shared mailbox, use the following command:

• Set-Mailbox -Identity <UserEmail> -Type Shared

Replace <UserEmail> with the email address of the mailbox you want to convert.

29. Convert Shared Mailbox to User Mailbox: To convert a shared mailbox to a user mailbox, use the following command:

Replace <UserEmail> with the email address of the shared mailbox you want to convert.

30. Set Mailbox Retention Policy: To set a retention policy for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the retention policy for, and <PolicyName> with the name of the retention policy you want to apply.

31. Set Mailbox Language: To set the language for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the language for, and <LanguageCode> with the code for the language you want to set (e.g. en-US for English).

32. Get Mailbox Audit Logs: To get a list of mailbox audit logs for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to check the audit logs for, and <LogonTypes> with the types of logons you want to include in the results (e.g. Owner, Delegate, Admin).

33. Set Mailbox Message Delivery Restrictions: To set message delivery restrictions for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the message delivery restrictions for, <Senders> with the email addresses of the senders you want to accept or reject messages from, and $true with $false if you don’t want to require sender authentication.

34. Get Mailbox Forwarding Rules: To get a list of forwarding rules set up for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to check the forwarding rules for.

35. Set Mailbox Automatic Replies: To set up automatic replies for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set up automatic replies for, <State> with Enabled or Disabled to turn the automatic replies on or off, <InternalMessage> with the message you want to send to internal recipients, and <ExternalMessage> with the message you want to send to external recipients.

36. Export Mailbox to PST: To export a mailbox to a PST file, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to export, and <FilePath> with the path to the folder where you want to save the PST file.

37. Import PST File to Mailbox: To import a PST file to a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to import the PST file to, and <FilePath> with the path to the PST file you want to import.

38. Remove Exchange Online License from Mailbox: To remove an Exchange Online license from a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to remove the license from, and <LicenseName> with the name of the license you want to remove (e.g. EXO_PLAN1).

39. Add Additional SMTP Addresses to Mailbox: To add additional SMTP addresses to a mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to add SMTP addresses to, <SMTPAddress1> and <SMTPAddress2> with the additional SMTP addresses you want to add.

40. Get Mailbox Size and Item Count: To get the size and item count for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to get the size and item count for.

41. Convert Mailbox to Shared Mailbox: To convert a user mailbox to a shared mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to convert.

42. Set Mailbox Permissions: To set mailbox permissions for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set permissions for, <UserOrGroup> with the user or group you want to grant permissions to, and <AccessRights> with the specific permissions you want to grant (e.g. FullAccess, SendAs, SendOnBehalf).

43. Disable Mailbox Auto-Mapping: To disable mailbox auto-mapping for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to disable auto-mapping for.

44. Set Mailbox Retention Policy: To set a retention policy for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the retention policy for, and <PolicyName> with the name of the retention policy you want to apply.

45. Get Mailbox Permissions Report: To generate a report of mailbox permissions for all mailboxes in your organization, use the following command:

Replace <FilePath> with the path to the CSV file you want to export the report to.

46. Disable Forwarding for Mailbox: To disable forwarding for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to disable forwarding for.

47. Set Mailbox Language: To set the language for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the language for, and <LanguageCode> with the language code you want to set (e.g. en-US for English).

48. Set Mailbox Time Zone: To set the time zone for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the time zone for, and <TimeZone> with the time zone you want to set (e.g. Pacific Standard Time).

49. Disable Archive Mailbox: To disable the archive mailbox for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to disable the archive mailbox for.

50. Set Mailbox Forwarding Address: To set a forwarding address for a specific mailbox, use the following command:

Replace <UserEmail> with the email address of the mailbox you want to set the forwarding address for, and <ForwardingEmail> with the email address you want to forward the mailbox to.

I hope you find these additional PowerShell commands for managing Exchange Online mailboxes helpful!